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Administrative Assistant / Bookkeeper
- Full Time
- USD 480 per month
- Remote
- ID: MT-ADM-2025-001
About the Role
Job ID #: MT-ADM-2025-001
Location: Remote (Full-Time, EST Hours)
Schedule: Monday – Friday, 40 Hours per Week (Eastern Standard Time)
Mploy Team, LLC is seeking a highly organized Administrative Assistant / Bookkeeper to support the company and the diverse businesses it manages across Entertainment, E-Commerce, and Real Estate. This role is essential for maintaining smooth daily operations, handling financial tasks, and supporting staff coordination.
The ideal candidate will have experience with bookkeeping (QuickBooks background preferred) and a willingness to train on our system, Frappe ERP. This position requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.
Key Responsibilities:
Manage bookkeeping functions in Frappe ERP (training provided).
Reconcile accounts and ensure accuracy of financial records.
Prepare and process invoices across all businesses.
Handle payroll for employees and contractors.
Prepare and share financial reports as needed.
Monitor and verify employee hours using Time Doctor.
Assist with staff scheduling and calendar management.
Coordinate Google Meet meetings with staff and management.
Assist with onboarding new hires and processing required documentation.
Update company website with job postings and status changes.
Organize company travel planning (flights, hotels, itineraries).
Provide weekly updates to clients regarding Trusted status.
Update and maintain communication with Real Estate clients.
Compile and distribute status reports from employees and departments.
Assign tasks to employees within the CRM and track completion.
Provide callers with up-to-date Reventure / Xleads lists for outreach.
Support leadership with reporting and operational updates.
Assist in managing interdepartmental communication.
Identify opportunities to improve efficiency in workflows.
Qualifications:
- Proven experience as a Graphic Designer or in a similar creative role.
- Proficiency in Adobe Creative Suite (Photoshop, Illustrator, InDesign).
- Strong understanding of typography, layout, color, and visual storytelling.
- Excellent communication skills and the ability to meet deadlines.
- Attention to detail and commitment to producing high-quality work.
- A portfolio showcasing relevant design projects.
Required:
Experience with bookkeeping and financial management.
Proficiency in QuickBooks (or similar accounting software).
Strong communication and organizational skills.
Ability to work Monday–Friday, 9 AM – 5 PM EST.
Comfortable using remote tools (Google Workspace, Zoom/Meet, CRM).
Preferred:
Experience with Frappe ERP (training provided).
Familiarity with staffing, entertainment, e-commerce, or real estate industries.
Prior experience in administrative or operations support roles.
Why Join Mploy Team?
At Mploy Team, you will play a key role in supporting multiple fast-growing businesses while developing your professional skills. This is a full-time opportunity to grow with a dynamic, global organization that values efficiency, professionalism, and collaboration.
Application Instructions:
Please apply through our Jobs Section and include the Job ID #: MT-ADM-2025-001 in your application. Ensure all details are accurate before submitting. Selected candidates will be contacted via phone, email, or WhatsApp for the next steps.