Work Smarter.
Work Better.
Work Smarter.
Work Better.
Administration, Accounting, Finance & Bookkeeping
Personal Assistant
Provides high-level administrative and operational support to the executive team, ensuring daily priorities run seamlessly across business, travel, communications, and confidential matters. Manages calendars, inboxes, scheduling, document coordination, and follow-ups with precision and discretion. Acts as a gatekeeper, anticipates needs, resolves issues proactively, and ensures executives remain focused on strategy, revenue, and decision-making—not logistics.
Administrative Assistant / Bookkeeper
Provides administrative support while handling day-to-day bookkeeping across multiple business entities. Responsible for data entry, transaction categorization, invoice creation, bill payments, expense tracking, receipt management, and maintaining accurate financial records within Frappe ERP. Supports document organization, vendor coordination, and basic reporting, ensuring all financial activity is current, clean, and ready for review. Does not perform reconciliations, tax strategy, or financial structuring.
Quarterly Bookkeeper
Conducts in-depth quarterly reviews of all financial records within Frappe ERP to ensure accuracy, compliance, and proper account structure. Performs bank and credit card reconciliations, corrects misclassifications, validates inter-company transactions, reviews chart of accounts, and prepares clean financial statements for management and tax professionals. Identifies discrepancies, process gaps, and system improvements, and provides corrective guidance to the daily bookkeeper.
E-Commerce Operations
Inventory & Order Fulfillment Manager (Operations)
Oversees inventory management and order fulfillment across all e-commerce brands, ensuring accurate stock levels, timely order processing, and efficient delivery. Manages SKU setup, inventory tracking, reorder coordination, fulfillment workflows (warehouse, 3PL, or dropship), and shipping performance. Monitors fulfillment exceptions, resolves delivery issues, and maintains data accuracy within the CRM and order systems. Focuses on minimizing stockouts, overstock, delays, and operational inefficiencies while supporting scalable, automated order flow.
Customer Support (E-Commerce Operations)
Handles customer inquiries across email, chat, and messaging platforms, providing timely and professional support related to orders, shipping, returns, and general inquiries. Processes refunds and exchanges according to company policy, escalates issues when required, and ensures accurate documentation within the CRM. Supports customer retention by maintaining consistent communication, protecting brand reputation, and resolving issues efficiently without unnecessary handoffs.
Bookkeeping & Financial Tracking (E-Commerce)
Manages financial tracking for e-commerce operations, including daily transaction logging, revenue reconciliation, expense categorization, and order-level financial accuracy. Tracks payments, refunds, and chargebacks across all payment gateways, ensuring discrepancies are identified and resolved promptly. Prepares clean financial records and reports for management review and coordination with external accounting and tax professionals. Maintains financial visibility across brands while enforcing controls that prevent revenue leakage and merchant account risk.
Graphics & Video
Graphic Design
Develop visual assets for digital, print media and logos ensuring brand consistency across all channels.Produces and edits visual assets for websites, social media, email campaigns, and advertisements. Works from provided brand guidelines and templates to create promotional graphics, holiday creatives, sale assets, and ongoing content. Edits purchased creative packs and adapts them for brand use. Focuses on speed, consistency, and format accuracy.
Graphics (Motion)
Edits short-form and long-form video content for social media, ads, and websites. Cuts, captions, formats, and optimizes video assets for platforms including Instagram, TikTok, Facebook, and YouTube. Adapts existing footage and creative packs into platform-ready content that supports promotions, launches, and ongoing engagement.
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Legal, Compliance & Human Resources
Compliance Officer
Ensures entities remain compliant with basic regulatory, licensing, A2P, filings deadlines, and internal policies. Tracks renewals, required filings, and flags risks does not interpret law. Maintains entity records, ownership logs, EINs, state filings, annual reports, business licenses, and compliance calendars. Coordinates with CPA or attorney but does not file complex legal docs independently.
Legal
Provides centralized legal oversight and strategic advisory services across all company entities, including real estate, e-commerce, music, intellectual property, and holding structures. Operates on a contract or retainer basis, led by outsourced General Counsel and supported by contract specialists. Responsible for contract review and drafting, entity structure guidance, intellectual property protection, regulatory and licensing oversight, insurance coordination, risk mitigation, and dispute support. Does not participate in day-to-day operations and is engaged strictly for legal interpretation, compliance oversight, and strategic legal guidance.
Human Resources Manager
Manages core human resources functions on a contract basis, including recruitment coordination, onboarding and offboarding, contractor documentation, policy distribution, performance tracking support, and HR record maintenance. Ensures basic compliance with labor and contractor requirements while supporting leadership with structured HR processes. Does not handle payroll accounting, legal interpretation, or executive decision-making authority.
Work Smarter.
Work Better.
Work Smarter.
Work Better.
Marketing, PR, Branding, Media Buying
Content Strategist
Analyze large datasets to extract actionable insights. Build reports and dashboards to support business.
Creative Production Coordinator & Editor
Coordinates the creation, organization, and delivery of marketing creatives across all brands. Manages creative packs, templates, holiday and promotional assets, and ongoing social content. Works with designers, video editors, and external vendors to batch-produce assets for websites, social media, email, and ads. Ensures all creatives are properly sized, labeled, stored, and ready for scheduling.
Marketing Manager & Media Buyer
Oversees brand positioning and marketing strategy across all company brands, ensuring consistency, clarity, and alignment with business objectives. Plans campaigns, promotions, and launches, coordinates creative production, and sets priorities for social, email, and paid media. Manages calendars, briefs creatives, and reviews performance data to guide optimization. Does not design or post content daily; focuses on direction, structure, and results.
Email & SMS Marketing Specialist (Automation-Focused)
Builds and manages email and SMS campaigns across all brands, including promotional sends, holiday campaigns, abandoned carts, post-purchase flows, and re-engagement sequences. Works closely with the CRM and automation systems to ensure accurate segmentation, timing, and performance tracking. Optimizes messaging based on open rates, conversions, and revenue impact.
Paid Media Buyer (Performance-Based / Contract)
Plans, launches, and manages paid advertising campaigns across platforms such as Meta, Google, and TikTok. Responsible for campaign setup, audience targeting, budget management, creative testing, and performance optimization. Works with provided creatives and landing pages to drive traffic, leads, and sales. Reports on ROAS, CAC, and conversion metrics.
Influencer & UGC Coordinator
Sources, coordinates, and manages influencer and UGC collaborations across multiple brands. Handles outreach, content guidelines, delivery timelines, and usage rights. Organizes received content for repurposing across ads, websites, and social platforms.
Music, Entertainment & IP
Artist Relations
Booking events and appearances for various individuals. Liaising with key partners. Booking travel arrangements and preparing documents and marketing material.
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Philanthropy & Foundation Operations
Fundraising & Campaign Manager
Plans and executes fundraising initiatives tied to product sales, special campaigns, and donation drives. Coordinates with marketing and e-commerce teams to ensure donation mechanisms are correctly implemented and communicated. Tracks campaign performance, donation totals, and fundraising goals while maintaining accurate reporting for internal review and public transparency.
Disaster Relief Coordinator (Project-Based)
Coordinates short-term disaster relief efforts in response to minor natural disasters or emergency situations. Assesses needs, works with local partners, manages supply distribution or financial aid, and documents impact. Engaged on a project basis to ensure rapid, organized, and accountable response without long-term overhead.
Community & Donor Relations Coordinator
Manages communication with donors, partners, and supporters. Handles acknowledgments, updates, impact summaries, and basic inquiries. Ensures donors understand how funds are used and maintains organized records within the CRM to support long-term relationships and trust.
Compliance & Reporting Coordinator (Foundation)
Ensures the foundation maintains proper records, filings, and reporting in accordance with nonprofit regulations. Tracks donations, program expenditures, partner agreements, and required disclosures. Coordinates with external legal and accounting professionals to support audits, reports, and grant documentation. Focuses on accuracy, compliance, and transparency.
Real Estate, Credit & Mortgage Operations
Transaction Coordinator / ISA (English)
Manages real estate transactions from contract to close while serving as an Inside Sales Agent for inbound and outbound client communication. Coordinates documentation, timelines, and compliance requirements, follows up with buyers, sellers, agents, title companies, and lenders, and ensures all milestones are met accurately and on time. Handles lead follow-up, appointment setting, and status updates while maintaining detailed records in the CRM. Focuses on deal progression, clear communication, and minimizing delays or errors throughout the transaction process.
Transaction Coordinator – Loans (Mortgage Operations)
Coordinates residential and commercial loan transactions from application through funding. Manages borrower documentation, communicates with lenders, processors, underwriters, and title companies, and tracks loan conditions, deadlines, and approvals. Ensures accurate data entry, timely follow-ups, and compliance with lending requirements while maintaining detailed records in the CRM. Supports loan officers by keeping files organized, moving efficiently, and on schedule toward closing.
Transaction Coordinator / ISA (Bilingual – English & Spanish)
Performs transaction coordination and inside sales support while communicating fluently in both English and Spanish. Manages real estate transactions from contract to close, coordinates documents and timelines, and serves as a primary point of contact for Spanish- and English-speaking clients. Handles lead follow-up, appointment setting, and transaction updates while maintaining accurate CRM records. Ensures clarity, responsiveness, and smooth progression of transactions across language barriers.
Work Smarter.
Work Better.
Work Smarter.
Work Better.
Sales, Partnerships & Revenue Growth
Internal Sales Agent (ISA)
Conducts outbound and inbound sales outreach to prospects across targeted U.S. states including Florida, Georgia, Tennessee, the Carolinas, Maryland, Connecticut, Virginia, Texas, Arizona, Nevada, and California. Qualifies leads, presents products and offers, follows structured scripts, and converts prospects into customers or partners. Maintains accurate CRM records, schedules follow-ups, and meets conversion and revenue targets. Role is performance-driven with clear KPIs and commission structure.
Internal Sales Agent (ISA)
Home Goods Company. Conducts outbound and inbound sales outreach to prospects across targeted U.S. states including Florida, Georgia, Tennessee, the Carolinas, Maryland, Connecticut, Virginia, Texas, Arizona, Nevada, and California. Qualifies leads, presents products and offers, follows structured scripts, and converts prospects into customers or partners. Maintains accurate CRM records, schedules follow-ups, and meets conversion and revenue targets. Role is performance-driven with clear KPIs and commission structure.
Internal Sales Agent (ISA)
Lawn & Garden Company. Conducts outbound and inbound sales outreach to prospects across targeted U.S. states including Florida, Georgia, Tennessee, the Carolinas, Maryland, Connecticut, Virginia, Texas, Arizona, Nevada, and California. Qualifies leads, presents products and offers, follows structured scripts, and converts prospects into customers or partners. Maintains accurate CRM records, schedules follow-ups, and meets conversion and revenue targets. Role is performance-driven with clear KPIs and commission structure.
B2B Partnerships & Affiliate Manager
Identifies, develops, and manages strategic B2B partnerships that drive recurring revenue and brand expansion. Targets brokers, property managers, retailers, distributors, affiliates, and corporate partners relevant to each brand. Negotiates partnership terms, manages onboarding, and ensures partners are activated, supported, and performing. Tracks partner performance and maintains structured records within the CRM. Builds, manages, and optimizes affiliate and referral programs across all brands. Recruits affiliates, sets commission structures, distributes marketing assets, and tracks referrals and payouts through the CRM. Ensures compliance, transparency, and consistent performance while expanding reach through third-party promoters and referral partners.
Websites, Technology, Systems & CRM
Frappe ERP
Program the Frappe Accounting System and integrate with Plaid and CRM.
Twilio Programmer
Program inbound / outbound calls, Call Center interface, bots and integrate with social media.
PHP Programmer
Develop and automate CRM back office for optimized flow.
SEO Specialist
Responsible for optimizing company website to achieve and sustain strong search engine rankings across Google. Develops and executes on-page, technical, and off-page SEO strategies, including keyword research, site architecture optimization, page speed and mobile performance improvements, content optimization, structured data, and authoritative backlink acquisition. Conducts SEO audits, competitor analysis, and ongoing performance tracking to drive qualified organic traffic and visibility. Works across multiple brands and industries, ensuring SEO efforts align with business objectives and revenue growth. Engaged on a contract basis with clear deliverables, reporting, and performance benchmarks.
SEO Specialist
Responsible for optimizing company website to achieve and sustain strong search engine rankings across Google. Develops and executes on-page, technical, and off-page SEO strategies, including keyword research, site architecture optimization, page speed and mobile performance improvements, content optimization, structured data, and authoritative backlink acquisition. Conducts SEO audits, competitor analysis, and ongoing performance tracking to drive qualified organic traffic and visibility. Works across multiple brands and industries, ensuring SEO efforts align with business objectives and revenue growth. Engaged on a contract basis with clear deliverables, reporting, and performance benchmarks.
SEO Specialist
Responsible for optimizing company website to achieve and sustain strong search engine rankings across Google. Develops and executes on-page, technical, and off-page SEO strategies, including keyword research, site architecture optimization, page speed and mobile performance improvements, content optimization, structured data, and authoritative backlink acquisition. Conducts SEO audits, competitor analysis, and ongoing performance tracking to drive qualified organic traffic and visibility. Works across multiple brands and industries, ensuring SEO efforts align with business objectives and revenue growth. Engaged on a contract basis with clear deliverables, reporting, and performance benchmarks.
SEO Specialist
Responsible for optimizing company website to achieve and sustain strong search engine rankings across Google. Develops and executes on-page, technical, and off-page SEO strategies, including keyword research, site architecture optimization, page speed and mobile performance improvements, content optimization, structured data, and authoritative backlink acquisition. Conducts SEO audits, competitor analysis, and ongoing performance tracking to drive qualified organic traffic and visibility. Works across multiple brands and industries, ensuring SEO efforts align with business objectives and revenue growth. Engaged on a contract basis with clear deliverables, reporting, and performance benchmarks.
SEO Specialist
Responsible for optimizing company website to achieve and sustain strong search engine rankings across Google. Develops and executes on-page, technical, and off-page SEO strategies, including keyword research, site architecture optimization, page speed and mobile performance improvements, content optimization, structured data, and authoritative backlink acquisition. Conducts SEO audits, competitor analysis, and ongoing performance tracking to drive qualified organic traffic and visibility. Works across multiple brands and industries, ensuring SEO efforts align with business objectives and revenue growth. Engaged on a contract basis with clear deliverables, reporting, and performance benchmarks.
SEO Specialist
Responsible for optimizing company website to achieve and sustain strong search engine rankings across Google. Develops and executes on-page, technical, and off-page SEO strategies, including keyword research, site architecture optimization, page speed and mobile performance improvements, content optimization, structured data, and authoritative backlink acquisition. Conducts SEO audits, competitor analysis, and ongoing performance tracking to drive qualified organic traffic and visibility. Works across multiple brands and industries, ensuring SEO efforts align with business objectives and revenue growth. Engaged on a contract basis with clear deliverables, reporting, and performance benchmarks.
SEO Specialist
Responsible for optimizing company website to achieve and sustain strong search engine rankings across Google. Develops and executes on-page, technical, and off-page SEO strategies, including keyword research, site architecture optimization, page speed and mobile performance improvements, content optimization, structured data, and authoritative backlink acquisition. Conducts SEO audits, competitor analysis, and ongoing performance tracking to drive qualified organic traffic and visibility. Works across multiple brands and industries, ensuring SEO efforts align with business objectives and revenue growth. Engaged on a contract basis with clear deliverables, reporting, and performance benchmarks.
SEO Specialist
Responsible for optimizing company website to achieve and sustain strong search engine rankings across Google. Develops and executes on-page, technical, and off-page SEO strategies, including keyword research, site architecture optimization, page speed and mobile performance improvements, content optimization, structured data, and authoritative backlink acquisition. Conducts SEO audits, competitor analysis, and ongoing performance tracking to drive qualified organic traffic and visibility. Works across multiple brands and industries, ensuring SEO efforts align with business objectives and revenue growth. Engaged on a contract basis with clear deliverables, reporting, and performance benchmarks.
Website Developer
Connect Woo Commerce, contact forms and final touches.
Website Developer
Responsible for completing and optimizing the OMG Listings website with a focus on performance, functionality, and CRM integration. Configures the main website pages, including property listings and blog sections, ensures IDX pages are fully functional and properly synced, and builds responsive contact and inquiry pages. Optimizes site speed by reducing or removing unnecessary animations, improving load times, and enhancing overall performance. Implements secure form handling so all website forms send email notifications to designated addresses and create corresponding entries within the CRM. Develops a password-protected login area for exclusive listings, ensuring proper access control and usability. Works closely with the CRM programmer to ensure seamless backend integration and reliable data flow.
Website Developer
Develop and optimize an e-commerce website for baby products with a focus on speed, safety, trust, and ease of navigation. Implement product pages, secure checkout, mobile optimization, and SEO best practices. Ensure all forms and purchases connect to the CRM for customer tracking, email automation, and order follow-ups.
Website Developer
Build and optimize a high-performance website for a jewelry brand, emphasizing clean design, fast load times, and conversion-focused product pages. Implement SEO, product galleries, secure checkout, and CRM-integrated forms for customer inquiries, orders, and remarketing automation.
Website Developer
Develop a conversion-optimized beauty e-commerce website with fast load times, SEO-friendly product pages, and mobile-first design. Integrate customer forms, purchases, and email capture directly into the CRM to support automated follow-ups, promotions, and retention campaigns.
Website Developer
Create a fast, user-friendly e-commerce website for pet products, optimized for search visibility and recurring purchases. Ensure product pages, subscriptions (if applicable), and contact forms integrate seamlessly with the CRM for customer communication and lifecycle tracking.
Website Developer
Develop a scalable news aggregation website optimized for speed, SEO, and content categorization. Implement article feeds, tagging, search functionality, and user subscriptions. Ensure email capture and CRM integration for audience growth, notifications, and analytics.
Website Developer
Build and optimize a hair products e-commerce site focused on performance, SEO, and conversion. Implement product education pages, reviews, secure checkout, and CRM-connected forms to support automated marketing and customer retention.
Website Developer
Develop a seasonal e-commerce website designed for rapid load times, high traffic, and short-term promotional campaigns. Optimize product pages, checkout flow, and CRM integration to support flash sales, email/SMS promotions, and post-purchase automation.
Website Developer
Build a high-performance travel website with package listings, inquiry forms, booking integrations, and SEO optimization. Ensure all forms and bookings connect to the CRM for lead management, automated follow-ups, and itinerary communications.
Website Developer
Develop a health and wellness website optimized for credibility, speed, and compliance-aware design. Implement product or service pages, educational content, SEO optimization, and CRM-integrated forms to support lead nurturing and customer communication.
Website Developer
Develop a discreet, high-performance e-commerce website for adult products with strict attention to privacy, security, and compliance. Optimize for speed, SEO, and conversion while ensuring all forms and orders integrate with the CRM for automated communication and customer management.
Website Developer
Build and optimize a men’s lifestyle and retail website with clean design, fast load times, and SEO-driven product pages. Ensure checkout, contact forms, and email capture integrate fully with the CRM to support automated marketing and customer engagement.
Website Developer
Develop a scalable home goods e-commerce website focused on performance, usability, and SEO. Implement product categorization, optimized checkout, and CRM integration to manage customer data, follow-ups, and post-purchase automation.
Website Developer
Build a fast, SEO-optimized website for lawn and garden products with clear product organization and mobile responsiveness. Ensure all inquiries, purchases, and email captures flow into the CRM for customer tracking and automated outreach.
CRM Programmer
Designs, builds, and maintains a highly automated back-office CRM system using Rukovoditel as the core platform. Responsible for developing custom PHP automations that connect websites, landing pages, forms, payment systems, and third-party tools directly into the CRM. Implements automated workflows including lead capture, status changes, task creation, calender reminders notifications, animated SMS, email sequences, reminders, follow-ups, and internal alerts. Ensures data integrity, role-based access control, logging, and reliable system performance across multiple business entities. Optimizes workflows to reduce manual work, enforce SOPs, and enable real-time operational visibility. Engaged on a contract basis with a focus on automation, scalability, and long-term system stability.
CRM Programmer
Designs, builds, and maintains a highly automated back-office CRM system using Rukovoditel as the core platform. Responsible for developing custom PHP automations that connect websites, landing pages, forms, payment systems, and third-party tools directly into the CRM. Implements automated workflows including lead capture, status changes, task creation, calender reminders notifications, animated SMS, email sequences, reminders, follow-ups, and internal alerts. Ensures data integrity, role-based access control, logging, and reliable system performance across multiple business entities. Optimizes workflows to reduce manual work, enforce SOPs, and enable real-time operational visibility. Engaged on a contract basis with a focus on automation, scalability, and long-term system stability.
CRM Programmer
Designs, builds, and maintains a highly automated back-office CRM system using Rukovoditel as the core platform. Responsible for developing custom PHP automations that connect websites, landing pages, forms, payment systems, and third-party tools directly into the CRM. Implements automated workflows including lead capture, status changes, task creation, calender reminders notifications, animated SMS, email sequences, reminders, follow-ups, and internal alerts. Ensures data integrity, role-based access control, logging, and reliable system performance across multiple business entities. Optimizes workflows to reduce manual work, enforce SOPs, and enable real-time operational visibility. Engaged on a contract basis with a focus on automation, scalability, and long-term system stability.
CRM Programmer
Designs, builds, and maintains a highly automated back-office CRM system using Rukovoditel as the core platform. Responsible for developing custom PHP automations that connect websites, landing pages, forms, payment systems, and third-party tools directly into the CRM. Implements automated workflows including lead capture, status changes, task creation, calender reminders notifications, animated SMS, email sequences, reminders, follow-ups, and internal alerts. Ensures data integrity, role-based access control, logging, and reliable system performance across multiple business entities. Optimizes workflows to reduce manual work, enforce SOPs, and enable real-time operational visibility. Engaged on a contract basis with a focus on automation, scalability, and long-term system stability.
CRM Programmer
Designs, builds, and maintains a highly automated back-office CRM system using Rukovoditel as the core platform. Responsible for developing custom PHP automations that connect websites, landing pages, forms, payment systems, and third-party tools directly into the CRM. Implements automated workflows including lead capture, status changes, task creation, calender reminders notifications, animated SMS, email sequences, reminders, follow-ups, and internal alerts. Ensures data integrity, role-based access control, logging, and reliable system performance across multiple business entities. Optimizes workflows to reduce manual work, enforce SOPs, and enable real-time operational visibility. Engaged on a contract basis with a focus on automation, scalability, and long-term system stability.
CRM Programmer
Designs, builds, and maintains a highly automated back-office CRM system using Rukovoditel as the core platform. Responsible for developing custom PHP automations that connect websites, landing pages, forms, payment systems, and third-party tools directly into the CRM. Implements automated workflows including lead capture, status changes, task creation, calender reminders notifications, animated SMS, email sequences, reminders, follow-ups, and internal alerts. Ensures data integrity, role-based access control, logging, and reliable system performance across multiple business entities. Optimizes workflows to reduce manual work, enforce SOPs, and enable real-time operational visibility. Engaged on a contract basis with a focus on automation, scalability, and long-term system stability.
CRM Programmer
Designs, builds, and maintains a highly automated back-office CRM system using Rukovoditel as the core platform. Responsible for developing custom PHP automations that connect websites, landing pages, forms, payment systems, and third-party tools directly into the CRM. Implements automated workflows including lead capture, status changes, task creation, calender reminders notifications, animated SMS, email sequences, reminders, follow-ups, and internal alerts. Ensures data integrity, role-based access control, logging, and reliable system performance across multiple business entities. Optimizes workflows to reduce manual work, enforce SOPs, and enable real-time operational visibility. Engaged on a contract basis with a focus on automation, scalability, and long-term system stability.
CRM Programmer
Designs, builds, and maintains a highly automated back-office CRM system using Rukovoditel as the core platform. Responsible for developing custom PHP automations that connect websites, landing pages, forms, payment systems, and third-party tools directly into the CRM. Implements automated workflows including lead capture, status changes, task creation, calender reminders notifications, animated SMS, email sequences, reminders, follow-ups, and internal alerts. Ensures data integrity, role-based access control, logging, and reliable system performance across multiple business entities. Optimizes workflows to reduce manual work, enforce SOPs, and enable real-time operational visibility. Engaged on a contract basis with a focus on automation, scalability, and long-term system stability.